Article #082 How can a Project Management Information System Provide You with an Audit Trail Your Everyday Project Information?

One of the key advantages that Project Management Information Systems (PMIS) like PMWeb provides for those involved in delivering capital projects is the transparency into the everyday transactions in managing project processes using Audit Trail. PMWeb audit trail function is a security-relevant chronological record, set of records, and/or destination and source of records that provide documentary evidence of the sequence of activities that have affected at any time a specific operation, procedure, or event.

Audit records typically result from activities such as meeting minutes, request for information, change orders, progress invoices, non-compliance report, issue, and all other project management processes that are captured in PMWeb. For each record, the PMWeb audit trail will capture details for each transaction will include the PMWeb user name, transaction date and time, record ID, action type, project name, PMWeb record type, and the tab, grid, and API Key accessed during the transaction.

PMWeb audit trail module, which will usually have restricted access, allows filtering of the captured audit trail by project, user, last number of transactions, PMWeb record type, available tabs for each record, and action type. The action types could include the copy of the value, delete, download, generate, insert, invalid credentials, login, login failed, login successful, logged out, no concurrent licenses available, session end, update and upload.

The PMWeb audit trail data can be exported in MS Excel format which will enable the creation of tabular and visual reports to review and analyze the data. For example, a tabular report will be used to capture the key information for each PMWeb transaction such as date, time, transaction action type, project/location, record type, record ID, record tab, grid, and API key.

The same PMWeb audit trail data be also used to perform further analysis on the daily usage of PMWeb. The Audit Trail Daily Usage Analysis dashboard displays the volume of PMWeb daily transactions grouped by user name, record type, and project or location name.

In addition, a dashboard can be created to show the volume of PMWeb transactions during a specific period (which can be changed using the date filter) that could be grouped by different PMWeb attributes which could include a user name, record type, and project or location name.

About the Authorfounder

Bassam Samman, PMP, PSP, EVP, GPM is a Senior Project Management Consultant with more than 35-year service record providing project management and control services to over 100 projects with a total value of over US $5 Billion. Those projects included Commercial, Residential, Education and Healthcare Buildings and Infrastructure, Entertainment and Shopping Malls, Oil and Gas Plants and Refineries, and Telecommunication and Information Technology projects. He is thoroughly experienced in complete project management including project management control systems, computerized project control software, claims analysis/prevention, risk analysis/management (contingency planning), design, supervision, training, and business development.

Bassam is a frequent speaker on topics relating to Project Management, Strategic Project Management, and Project Management Personal Skills. Over the past 35 years, he has lectured at more than 350 events and courses at different locations in the Middle East, North Africa, Europe, and South America. He has written more than 250 articles on project management and project management information systems that were featured in international and regional magazines and newspapers. He is a co-founder of the Project Management Institute- Arabian Gulf Chapter (PMI-AGC) and has served on its board of directors for more than 6 years. He is a certified Project Management Professional (PMP) from the Project Management Institute (PMI), a certified Planning and Scheduling Professional (PSP), and Earned Value Professional (EVP) from the American Association of Cost Engineers (AACE) and Green Project Management (GPM).

Bassam holds a Masters in Engineering Administration (Construction Management) with Faculty Commendation, George Washington University, Washington, D.C., USA, Bachelor in Civil Engineering – Kuwait University, Kuwait and has attended many executive management programs at Harvard Business School, Boston, USA and London Business School, London, UK.


Contact us