Article #062 Capturing Supervision Consultant Overtime Charges for Supervising Contractor’s Activities in Construction Projects

One of the common items in interim payment applications for construction contracts is the deductions for the engineering consultant team for the overtime and weekend hours spent in supervising construction activities that the contractor needs to carry out during those hours. The contractor would formally request the same before the engineering consultant team receives approval to spend those hours.

Using Project Management Information Systems (PMIS) like PMWeb, a formal process kind be implemented to capture and approve those resource hours. To start with, the engineering consultant team members who could be asked to work overtime and weekend hours need to be added to the PMWeb resources directory. For each resource, the option for the different payment types that each resource could charge needs to be allowed.

Next, using PMWeb pay types, the consultant will identify the applicable hourly rate for overtime, weekend, and other premium working hours. Those pay rates will be approved by the contractor and the project owner so the engineering consultant can use them when needed.

On weekly basis, the engineering consultant needs to submit a timesheet for the project team who have worked overtime or weekend hours during the week. For each resource, the number of those extra hours will be reported on the date they were spent. Details on how those hours were spent need to be also detailed.

To formalize the approval of the extra hours spent by the engineering consultant project team members, a workflow will be added to the timesheet module. This will ensure that the proper review and approvals of those timesheets by the assigned project team members.

The details of the engineering consultant resource hours captured on weekly basis using the PMWeb timesheet module will become available to report on in any desired form and format. For example, the report shown below details the total engineering consultant resource hours charged for site supervision activities after normal working hours for the selected interim payment period. The same report can be filtered to include all resource hours for all interim payment periods or any specific interim payment period. The report also includes an analysis of how those hours were spent by the engineering consultant resources.

About the Authorfounder

Bassam Samman, PMP, PSP, EVP, GPM is a Senior Project Management Consultant with more than 35-year service record providing project management and control services to over 100 projects with a total value of over US $5 Billion. Those projects included Commercial, Residential, Education and Healthcare Buildings and Infrastructure, Entertainment and Shopping Malls, Oil and Gas Plants and Refineries, and Telecommunication and Information Technology projects. He is thoroughly experienced in complete project management including project management control systems, computerized project control software, claims analysis/prevention, risk analysis/management (contingency planning), design, supervision, training, and business development.

Bassam is a frequent speaker on topics relating to Project Management, Strategic Project Management, and Project Management Personal Skills. Over the past 35 years, he has lectured at more than 350 events and courses at different locations in the Middle East, North Africa, Europe, and South America. He has written more than 250 articles on project management and project management information systems that were featured in international and regional magazines and newspapers. He is a co-founder of the Project Management Institute- Arabian Gulf Chapter (PMI-AGC) and has served on its board of directors for more than 6 years. He is a certified Project Management Professional (PMP) from the Project Management Institute (PMI), a certified Planning and Scheduling Professional (PSP), and Earned Value Professional (EVP) from the American Association of Cost Engineers (AACE) and Green Project Management (GPM).

Bassam holds a Masters in Engineering Administration (Construction Management) with Faculty Commendation, George Washington University, Washington, D.C., USA, Bachelor in Civil Engineering – Kuwait University, Kuwait and has attended many executive management programs at Harvard Business School, Boston, USA and London Business School, London, UK.


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