Article #041 Monitoring and Tracking Contractor’s Thirty (30) Days Submittal Requirements


Almost every construction project has immediate submittal requirements that the Contractor needs to submit and secure the Project Owner’s approval on the same. Those are the submittals that the Contractor must submit within thirty (30) days from receiving the letter of acceptance (LoA). Those submittals will be listed in the general conditions and general requirements of the contract documents.

Using a Project Management Information System (PMIS) like PMWeb, the checklist template will be created to capture the details of those submittals and whether they were submitted and approved. The PMWeb form builder will be used to create this checklist for which the submittal items could differ from one project to another depending on the contract document. The Project Management Consultant and Engineering Consultant therefore must prepare this list. This will list should always be kept current by the Project Owner’s authorized representative.

The form attachment tab will be used to link the specific submittal items made by the Contractor for those submittal items as well as upload other documents that are needed to prove that those submittal items were made and approved.

The captured data will be used to generate the Thirty (30) Days Requirements Submittal report which will provide real-time status of what submittals have been made by the contractor and those approved by the project owner or his authorized representative. The report will highlight all those submittals that are either due or will be due in “2” days in “Red”, those are due in “5” days in “Amber” and those due after “5” days in “Green”.


About the Authorfounder

Bassam Samman, PMP, PSP, EVP, GPM is a Senior Project Management Consultant with more than 35-year service record providing project management and control services to over 100 projects with a total value of over US $5 Billion. Those projects included Commercial, Residential, Education and Healthcare Buildings and Infrastructure, Entertainment and Shopping Malls, Oil and Gas Plants and Refineries, and Telecommunication and Information Technology projects. He is thoroughly experienced in complete project management including project management control systems, computerized project control software, claims analysis/prevention, risk analysis/management (contingency planning), design, supervision, training, and business development.

Bassam is a frequent speaker on topics relating to Project Management, Strategic Project Management, and Project Management Personal Skills. Over the past 35 years, he has lectured at more than 350 events and courses at different locations in the Middle East, North Africa, Europe, and South America. He has written more than 250 articles on project management and project management information systems that were featured in international and regional magazines and newspapers. He is a co-founder of the Project Management Institute- Arabian Gulf Chapter (PMI-AGC) and has served on its board of directors for more than 6 years. He is a certified Project Management Professional (PMP) from the Project Management Institute (PMI), a certified Planning and Scheduling Professional (PSP), and Earned Value Professional (EVP) from the American Association of Cost Engineers (AACE) and Green Project Management (GPM).

Bassam holds a Masters in Engineering Administration (Construction Management) with Faculty Commendation, George Washington University, Washington, D.C., USA, Bachelor in Civil Engineering – Kuwait University, Kuwait and has attended many executive management programs at Harvard Business School, Boston, USA, and London Business School, London, UK


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