One of the key requirements for a health, safety, and environment (HSE) plan is having the process for issuing Safety Violation Notices to Contractors and Subcontractors to warn them for not following safety norms during production, manufacturing, and construction on the project site. The Safety Violation Notices can be also used to warn suppliers about not following certain certifications.
Using a Project Management Information System (PMIS) like PMWeb, the Safety Violation Notice process can become one of the many HSE processes that can be automated. The Safety Violation Notice will be created using the PMWeb custom form builder. The notification will provide a description of the violation and the disciplinary actions that can be taken if the employee will not correct the problem along with the name of other employees and workers who were involved in the safety violation. The form will also identify the disciplinary actions taken which could warning letter, suspension, or termination of the employee.
Similar to other PMWeb modules, the attachment tab will be used to capture pictures of the safety violation as well as details of the individuals who were involved in the safety violation. Since PMWeb is a zero-footprint application, the Safety Violation Notice can be accessed from any smart mobile device like an iPad. This will enable taking pictures of the violation event on-site and attach to the form.
A workflow will be assigned to the Safety Violation Notice form to ensure that it gets reviewed and close as per the HSE management plan. In addition, PMWeb allows adding the emails of the project team members who need to be notified when a Safety Violation Notice is issued. Using the CC field in the workflow step, the emails to PMWeb users who need to be notified will be added. In addition, the Manual CC field allows adding the emails for non-PMWeb users to the notification process. PMWeb allows adding a PDF version to the email notification to enable viewing the Safety Violation Notice without the need to access to PMWeb.
Similar to all other project management processes including HSE processes, a Safety Violation Notice register report will be created to list the details of the safety violation notices issued. In addition, the safety violation notices will be one of the performance measures that will be reported on the HSE performance dashboard.
About the Author
Bassam Samman, PMP, PSP, EVP, GPM is a Senior Project Management Consultant with more than 35-year service record providing project management and controls services to over 100 projects with a total value of over the US $5 Billion. Those projects included Commercial, Residential, Education and Healthcare Buildings and Infrastructure, Entertainment and Shopping Malls, Oil and Gas Plants and Refineries, and Telecommunication and Information Technology projects. He is thoroughly experienced in complete project management including project management control systems, computerized project control software, claims analysis/prevention, risk analysis/management (contingency planning), design, supervision, training, and business development.
Bassam is a frequent speaker on topics relating to Project Management, Strategic Project Management, and Project Management Personal Skills. Over the past 35 years, he has lectured at more than 350 events and courses at different locations in the Middle East, North Africa, Europe, and South America. He has written more than 250 articles on project management and project management information systems that were featured in international and regional magazines and newspapers. He is a co-founder of the Project Management Institute- Arabian Gulf Chapter (PMI-AGC) and has served on its board of directors for more than 6 years. He is a certified Project Management Professional (PMP) from the Project Management Institute (PMI), a certified Planning and Scheduling Professional (PSP), and Earned Value Professional (EVP) from the American Association of Cost Engineers (AACE) and Green Project Management (GPM).
Bassam holds a Masters in Engineering Administration (Construction Management) with Faculty Commendation, George Washington University, Washington, D.C., USA, Bachelor in Civil Engineering – Kuwait University, Kuwait and has attended many executive management programs at Harvard Business School, Boston, USA and London Business School, London, UK.